Eligibility for Election
- All bonafide students whose names are in the long roll are eligible to cast their votes. The Principal shall decide the criteria for bonafide students.
- Each eligible voter shall have the right to cast one vote for each post.
- Every bonafide student has the right to contest for any post of the Union/Societies / Association. However, for the post of Vice-President, College Union and for post of Asst. Secretaries of All Associations / Societies / Union only +2 1st Year and Pre-Degree students are eligible to contest.
- The proposer, seconder and the candidate contesting for the post of class representatives must belong to the same class. The must fulfil all the criteria of bonafide students.
- Students holding offices in various societies, Associations shall cease to be office-bearers after their Test Examination results are published. In such cases, the Vice-President (College Union and Asst. Secretary) shall assume charge of office on the date notified by the Principal for the purpose.
- Election shall be conducted and votes shall be recorded in a manner decided by the Principal.
- The proposer, seconder and the candidate contesting for the post of class representatives must belong to the same class. The must fulfil all the criteria of bonafide students.
- Candidates getting the highest number of votes shall be declared elected.
- In case of tie of votes, the decision shall be taken by lot in a manner to be decided by the Principal.
- Recounting of votes may be allowed by the Principal if he is satisfied in favour of a recounting only on the basis of the written application of the contesting candidaes submitted soon after the counting is over and the case shall be considered if the different in votes is 5 or less.
- For the purpose of identification of the students for election purpose valid / renewed identity cards issued by the College shall be insisted upon. Students not in possession of such identity cards shall not be allowed to enter the Polling Booths and cast their votes in the election. The students whose names are struck off due to non-payment of College dues will not be eligible to cast their votes.
- If any student is guilty of misconduct the Principal may debar him/her from contesting any post.
- The candidature of any candidate is liable to be cancelled he/she is guilty or breach of Election code of conduct notified by the Principal.
- The same student cannot propose or second for more than one post.
- Every bonafide student should clear all dues before the date of notification of the election for the casting of votes.
- Only one student can contest for one post.
Procedure of Election
- Election shall be held separately for +2 and Degree students on the same day or as decided by the Principal.
- The Notification for Election shall be issued by the Prioncipal atleast ten days before the actual date of election. Both days are inclusive or as decided by the Govt. of Orissa.
- The Principal shall invite nominations in the prescribed proforma for different office. A student can file nomination for one office only. However, a candidate may be a proposer or seconder for any office other than the office he/she is contesting. He shall conduct scrutiny of nominations and the valid nominations will be notified on the same day. A candidate seeking to withdraw from the election is permitted to do so through a written application to be given in person to the officer authorised for the purpose within the time to be specified by the Principal.
- The final list of contesting candidates to different / Offices / posts shall be published at least two working days before the date of election or as decided by Govt. of Orissa.
- The contesting candidates my be given an opportunity of impressing upon their votes in the "What I Stand for" meeting specially arranged by the Principal prior to the date of election.
- There shall be no campaign after the `What I stand for" meeting.
- The students contesting for different offices will not display their banners/posters, etc. During the period of canvassing should not disfigure the College walls/premises, failing which it will be viewed seriously by the authority and debarred from election retains the authority to suspend / abrogate election, if necessary.
- Candidates or their agents taking recource to violence in any form during the period of canvassing/conduct of elections will be seriously viewed upon and such actions may lead to disqualification of their candidature.
- The contestants are restrained to speak against the authorities and their fellow-contestants during their delivery of speech in the "What I stand for" meeting.
Conduct of Election
- Election shall be as per the Notification issued by the Principal wherein the procedure of casting of votes/counting of votes and final declaration of results etc. shall be clearly stipulated.
- The Principal is the final authority in interpreting the aforesaid rules and procedures which shall be binding. The Principal retains the authority to suspend/defer /abrogate election, if necessary.
Election Notice
- The Students are advised to take note of the following rules while filing nomination for the Offices, mentioned in Election Notice.
- The office of the Vice-President (Student's Union) and all such offices of Asst. Secretaries (for +3 students) shall be contested only by Pre-Degree students.
- The Office of the Asst. General Secretary of +2 Cultural Association and for all such offices of Asst. Secretaries / Science Society / Commerce Society / S.S.G./Boys & Girls Common Room / DSA shall be contested only by +2 1st year students.
- All such candidates who wish to file nomination along with the proposers and seconders shall produce renewed identity cards during the nomination.
- The nomination to such election duly proposed and seconded shall be submitted to the Officers in charge.
- The formats of the prescribed nomination paper can be had from the Office of the Principal.
- The Candidate / Proposer / Seconder must be bonafide students of the College.
- A student cannot contest for more than one post.
- No student can be proposer or a seconder for more than one post,
- The spelling of the Candidate / proposer/seconder must be distinctly written in bold capital letter in the prescribed nomination form.
- The post contested must be correctly written.
- The spelling of name and signature must be same.
- There shall no overwriting, deletion / distortion.
- Under no circumstance the date and time fixed for the submission of nomination paper can be extended.
- The scrutinizer / officers appointed by the Principal shall scrutinize the nomination papers. The candidates must be present with respective seconders and proposers during scrutiny.
- The Principal is the final authority in deciding the validity of a nomination in case of dispute.
The College student's Union (For Degree Students only)
- The following office bearers of the College Union shall form the executive Comittee. The Principal shall appoint and adviser and such other associate Advisers from among the members of the teaching staff.
- President
- Vice-President
- Secretary
- Asst. Secretary
- One Class Representative from each year (Arts, Science, Commerce)
- One Girl Representative to be nominated by the Principal.
The functions of the Executive Body shall be :
- To prepare the Budget of the College Union for the session.
- To take up other activities as decided by the Executive Body and approved of by the Principal.
- To organise debates/symposia and other cultural activities in the interest of the College.
- To organise discussion on academic, national and international topics.
- To approve all accounts maintained by the Secretary.
Meeting
- An ordinary meeting of the Executive Body may be called by the Secretary in consultation with the Adviser. Notice of such meeting with date, time, place and agenda shall be given to the members at least two days prior to the meeting.
- An extraordinary meeting of the Executive Body may be convened at any time by the Principal.
- A meeting of the Executive body shall be presided over by the President or in his absence by the Principal.
- No meeting of the Executive Body can be conducted without the presence of the Adviser.
- Fifty percent of the members of the Executive Body shall constitute the quorum.
- The minutes of all the meetings shall be maintained by the Secretary and a copy of the same shall be communicated by the Secretary to the Principal through the Adviser within two days of each meeting.
- The Annual Function shall be presided over by the President. The agenda of the Annual Function shall be prepared in consultation with the Adviser and approved by the Principal.
- Functions of the Office Bearers
President
- The President shall preside over all ordinary meetings and the Annual Function of the Union.
- The President shall conduct himself as the spokesman of the members of the Union and in consultation with the Adviser. Student members of the Executive Body shall try to maintain order among the students.
Vice-President
- The Vice-President shall assist the President and in his absence perform all his functions.
- The Secretary shall in consultation with the President and the advisor give notice of all ordinary meetings of the Executive Body at least two days prior to such meetings and record the minutes, a copy of which he shall submit to the Advisor within two days.
- He shall collect the subjects for debate/symposia from staff members and prepare a list of eminent personalities to be invited to the College Union functions in consultation with the president and the Adviser and obtain final approval of the Principal.
- He shall be in charge of all accounts and expenditure. No expenditure shall be incurred without the approval of the Advisor. The vouchers of all expenditure as per the budget shall be countersigned both by the Adviser and the Secretary and be submitted to the office.
Asst. Secretary
- The Asst. Secretary shall assist the Secretary in discharge of his duties and in his absence shall perform all his functions.
- Accounts and Expenditure of the Union/Societies/Association Soon after the oath of office is taken by the office bearers of the Union, a budget committee meeting shall be held under the presidentship of the Union Advisor, Asst. Adviser. The Accounts Bursar is a special invitee to this meeting.
- The budget amount shall be limited to the total collection from the students on account of Union fees minus 10% deduction. The final budget shall be submitted to the Principal for his approval.
- The Secretary of the College Union shall keep the accounts of expenditure and time to time monitor the progress of expenditure to the Principal through the Adviser. Under no circumstances the expenditure shall exceed the budget amount.
- All vouchers duly countersigned by the Adviser / Asst. Adviser shall be submitted to the office for finalising the accounts by the Secretary failing which he/she may not be allowed to fill in the form for the examination or his/her Admit Card or C.L.C. shall be withheld, as the case may be. This provision applies to other societies and associations.
OATH of office
- After the declaration of final election results by the Principal, a suitable date and time shall be fixed to administer Oath of Office to the office bearers of the Students's Union. The Oath will be administered by the Adviser or the Asst. Adviser in the absence of the Adviser.
Vacancies in Offices
- An office bearer shall cease to hold the office if (a) he leaves the College by taking T.C. form the College, (b) voluntarily resigning in writing addressed to the Principal, (d) or he/she is removed from the office by order of the Principal on the ground of improper discharge of duties which is detrimental to the interest of the college.
- Any office bearer shall cease to be so from the 1st date officially fixed for collection of University Examination Fees. When the President and the Secretary cease to function, the Vice- president and and Asst. Secretary shall function as the acting President and Acting Secretary.
- If vacancy occurs in any office due to the reasons stated above, the Principal may nominate a bonafide student to fill up the post, Similarly, if any office is not contested, Principal may fill up the office by nominations. Dramatic association / Drama Society (Applicable to +2 and Degree Classes separately)
- There shall be Dramatic Association/Drama Society for the students to conduct.
- Interclass One-Act Play competition
- Competitions like debate, quiz etc.
- Music Competitions.
- The overall management of the Dramatic Association/Drama Society rests in a management committee which shall consist of following
- Principal, Ex-Officio President
- One Vice-President to be nominated by the Principal from among the members of the staff.
- A Secretary to be elected from Final Year Degree Students and an Assistant Secretary shall be elected from Pre-Degree Students. Similarly a Secretary shall be elected from +2 Students and an Assistant Secretary shall be elected from 1st Year +2 Students.
- One Class Representative (to be nominated) from each class.
- Two Girl representatives to be nominated by the Principal.
- All the meetings of the Dramatic Association/Drama Society shall be presided over by the Vice-President.
- The Secretaries (of +2 and Degree, respectively) shall maintain the accounts of the Dramatic Association/Drama Society.
- No expenditure shall be incurred without the prior approval of the Vice-President.
- All expenditures incurred as per the budget shall be deemed finally approved after it is countersigned by the Vice-president Fifty percent of the Members of the Executive shall constitute the quorum.
- The Asst. Secretary shall assist the Secretary in the discharge of all his duties and shall discharge all the function of the Secretary in his absence.
Athletic Association / society (For +2 And Degree Classes)
- An Athletic Society for Degree classes and Athletic Association for +2 classes will be formed.
- The functions of the Society / Association shall be to provide facilities to the students in different games, to organise annual sports meet and to conduct such other activities relating to the physical education as shall be decided by the executive and approved by the Principal.
The Executive Committee of the Society / Association shall consist of
- Principal as the President (ex-officio)
- One Vice-President to be nominated by the Principal from among the member of the staff.
- Physical Education Teacher
- Secretary (One each) from +2 and Degree classes)
- Assistant Secretary (One each from +2 and Degree classes) Maharishi College of Natural Law
- One Class Representative from each class.
- Two Girl Representatives to be nominated by the Principal.
- Election to the posts of Secretary, Asst. Secretary shall take place at such time and in such manner as the Principal shall decide.
- The Vice-President and the Asst. Secretary of the previous session shall carry on activities of the following session till the elections are held.
The Secretary shall
- Convene all meetings with at least forty-eight hours prior notice mentioning the date, time and venue.
- Prepare the Annual Report in consultation with the Vice-President.
- Conduct correspondence assigned to him by the Vice-President.
- The Secretary for Degree student shall be elected from the Degree Students and Asst. Secretary from Pre Degree Students. Similarly the secretary for +2 Students and Asst. secretary from +2 1st Year Students.
- One Class Representative is to be elected from each class the Arts, Science & Commerce section of class being counted separately.
- The Executive Committee will recommended to the Prioncipal of the College every year the names of the poor and deserving students who would receive a lumpsum aid form the Fund.
- Student members of the Executive committee shall not ordinarily be applicants for aid from this Fund.
- Notice Any clarification other than above will be brought to the notice of Principal. Decision of the Principal, in the matter of admission is binding on all concerned.